Organizing the Job Hunt

Pencil N' Paper

[Photo by quacktaculous on Flickr]

I’m trying desperately to reach inside myself and gather the motivation to begin preparing for next semester. Have I told you what I’m doing this semester? I’m taking advanced cataloging, historical research methods, a 3 unit internship at UC Irvine’s Langson Library, and my portfolio class. To top it all off I’m going to be on the job hunt. Excuse me, I need to go cry in a corner.

And I’m back. Sorry about that. *sniffle* When I feel totally overwhelmed by something I either a) ignore it until the last minute or b) get organized. Well heck, it’s a new year and I’ve decided to go with action b, starting with the job hunt. So I did some research on organization tips for job searching and became inspired by Elizabeth’s (aka the Newly Employed Librarian) post in which she lists the way she did it. I usually print out job descriptions and I loved her idea of organizing them by date. So I drove down to Office Max and picked up a binder and dividers. I used the dividers to create four sections based on my job hunting needs:

  1. Job descriptions, organized by priority (I also save a copy of job descriptions in Evernote)
  2. Printed copies of letters of recommendation (these can also serve as an ego boost when needed)
  3. Job hunting/interview advice
  4. Copies of submitted applications (also saved in Dropbox)

Another part of my preparation for the job hunt includes lining up past supervisors to serve as references. This is where digital organization comes into the picture. Gmail allows you to create color-coded labels for messages, so I’m making one for any and all job-hunting-related correspondence. After the supervisor agrees to be a reference and I verify their contact info, I put it in the list I’ve created in Evernote and add them to my contact book in Gmail. Finally, I’ll need to set up an Excel spreadsheet as suggested by Elizabeth and a few other librarians. I haven’t done this yet but I’ll need to get going on it before I submit things.

By the way, if you haven’t already, I highly suggest reading Elizabeth’s posts in her Guide to Job Hunting. They’re very helpful and inpsirational!

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